Useful Terminology
Archival Materials - Records in any format - e.g. business documents, personal letters, photographs, film, and objects - retained for their continuing value. Typically archival materials are composed of primary sources: direct evidence, first-hand testimony, or eyewitness accounts.
Collection - A broad term encompassing both personal papers and organizational records collections. Archival materials are grouped into collections according to provenance (i.e., source of materials), or type/theme, if provenance is unknown.
Finding Aid - A written guide to a collection that describes what is in the collection and how it is arranged, as well as giving context for how, why, and by whom the documents in the collection were created.
Processing - Preparing archival materials for use by assessing, organizing, and describing them, as well as performing basic preservation activities (such as moving materials into acid-free folders and boxes) and creating a finding aid for ease of researcher access.
Provenance - This term refers to the history of an object - who created it, who owned it, who bought and sold it. In the archival world, the “principle of provenance" dictates that archives are typically arranged by source (as opposed to being arranged by topic).